Finance and Admin Assistant for Advance ABS Implementation in Cambodia Project
| For : | Cambodian Only |
| Categories : | Accounting, Admin / Supervisory, Assistant, Banking / Finance, Business Administration |
| Schedule : | Full time job |
| Sex : | Male, Female |
| Language : | Khmer, English |
| Location : | Phnom Penh |
| Hiring : | 1 Position |
| Closing Date : | 28th August 2026 |
| Salary : |
Negotiable
|
| Experience : | Minimum 3 years |
| Degree : | Bachelor |
The advancing Access and Benefit Sharing (A-ABS) Project and its interventions are purpose-built and closely focus on addressing legal, institutional, and stakeholder capacity gaps related to Access and Benefit Sharing (ABS). The key expected results include strengthened national ABS governance, capacity development for stakeholders, demonstration projects for ABS implementation, and knowledge management.
To strengthen national ABS governance, the project will develop and implement ABS legal and regulatory frameworks at national and sub-national levels, aligned with the Nagoya Protocol, including policy guidelines, permit systems, and compliance monitoring. By doing these, the project expects a fully operational ABS framework at national and sub-national levels, ensuring compliance and improved resource management. It is believed that the clear, streamlined, and tightly integrated legal and policy frameworks will enhance coordination among stakeholders and improve equitable access to and sharing of benefits derived from genetic resources.
The project will conduct targeted training programs to develop local capacity for government officials, the private sector actors, and indigenous people and local communities (IPLCs) on ABS negotiations, monitoring, and sustainable use of genetic resources. The improved knowledge and skill set among stakeholders are expected to increase compliance and foster more equitable and sustainable ABS partnerships.
To develop demonstration projects, the project will pilot project interventions in biodiversity-rich areas, specifically in Ratanakiri and Mondulkiri provinces. These interventions will serve as a practical application of ABS agreements, testing benefit-sharing models, and a conservation-oriented approach, demonstrating the viability of ABS agreements and supporting their adoption at the national level. The demonstration projects are expected to create replicable models that promote biodiversity while providing monetary and non-monetary benefits to IPLCs.
- Financial Support:
- Payment Processing: Assist in preparing payment requests, vouchers, and supporting documentation for all project expenditures, ensuring accuracy and completeness before submission for approval.
- Petty Cash Management: Support the management of petty cash funds, including disbursements, reconciliations, and replenishments in accordance with established procedures.
- Expenditure Tracking: Maintain and update financial tracking tools (e.g., spreadsheets) to monitor project expenditures against budgets and alert the Finance and Admin Officer of any discrepancies or potential overruns.
- Documentation & Filing: Ensure all financial documents (invoices, receipts, contracts, bank statements) are properly coded, filed, and archived in both hard copy and electronic formats, in compliance with audit requirements.
- Travel Claims: Review and process travel advance requests and expense reports for project staff and consultants, ensuring compliance with travel policies and supporting documentation.
- Procurement Support: Assist in the procurement process, including preparing purchase orders, collecting quotations, and following up on deliveries, in line with the organization's procurement rules.
- Budget Assistance: Support the Finance and Admin Officer in preparing budget revisions, quarterly financial reports, and annual work plans by compiling necessary financial data.
- Audit Preparation: Assist in preparing documentation and schedules for annual audits, physical inventory checks, and project evaluations.
- Compliance: Ensure all financial activities are carried out in accordance with the organization's Operations Manual and donor requirements.
- Other Duties: Perform all other financial duties, upon request
- Administrative support:
- Office Management: Provide general administrative support, including office maintenance, security coordination, and ensuring office supplies (stationery, equipment) are adequately stocked and maintained.
- Meeting & Workshop Logistics: Assist in organizing meetings, workshops, training sessions, and seminars. This includes preparing materials, arranging venues, coordinating catering, managing participant lists, and preparing attendance sheets.
- Travel Arrangements: Arrange travel logistics for project staff and visitors, including flight bookings, hotel reservations, visa applications, and ground transportation, ensuring cost-effectiveness.
- Correspondence & Filing: Draft routine administrative correspondence and maintain an organized filing system for all project documents, including administrative instructions, meeting minutes, and contracts.
- Scheduling & Coordination: Assist in scheduling meetings and coordinating appointments with project stakeholders, including government agencies, NGOs, and community representatives.
- Asset Management: Support the management of project assets by maintaining an updated asset register and assisting with annual physical inventory counts.
- Records Management: Maintain and update project contact lists, mailing lists, and other databases as required.
- Other Duties: Perform other duties as assigned.
- Khmer - Good
- English - Good
- Bachelor's Degree in Degree in Accounting, Finance, Business Administration, Public Administration, or a related field
- Finance, accounting, or administration, preferably with a development project, NGO, government agency, or private sector for 2 to 3 years as a minimum
- A diploma or certificate in accounting/bookkeeping is an advantage.
- Experience in supporting donor-funded projects (e.g., GEF, UNDP, EU…) is an asset.
- Familiarity with financial software and MS Excel is required.
- Self-motivated and able to work under pressure with minimal supervision.
- Strong team player with a positive attitude and willingness to learn.
- Excellent organizational and time-management skills, with attention to detail.
- Good interpersonal and communication skills.
- Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
- Ability to operate office equipment (copier, scanner, printer, fax machine).
- Willingness to travel to project sites (e.g., Mondulkiri and Ratanakiri) as required.
- Excellent verbal and writing communication skills in Khmer.
- Good working knowledge of English (both spoken and written).
Interest individual should submit a cover letter, CV and support reference to the Department of Biodiversity, Ministry of Environment and / or email provided in the contact details. Only short-listed candidates will be contacted for interview.
Thanks, From Khmer Online Jobs Team
| Company : | Advance ABS Implementation in Cambodia Project |
| Email : | absprojectcambodia2026@gmail.com |
| Address : | Morodok Techo Building (Lot 503), Sangkat Tonle Basak, Khan Chamkar Mon, Phnom Penh, Cambodia |
