Finance and Administration Officer for FH Cambodia
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| For : | Cambodian Only |
| Categories : | Accounting, Banking / Finance, Business Administration |
| Schedule : | Full time job |
| Sex : | Male, Female |
| Language : | English |
| Location : | Phnom Penh |
| Hiring : | 1 Position |
| Closing Date : | 09th February 2026 |
| Salary : |
Negotiable
|
| Experience : | Minimum 3 years |
| Degree : | Bachelor |
Job Description
Food for the Hungry (FH) is an International Christian Humanitarian Organization. FH Value Proposition: We design, develop, and deliver catalytic solutions that build resilience so that children, families, and communities can flourish. Food for the hungry Cambodia is seeking for One (01) qualified Cambodian candidate to fill in the position below:
FH Culture
All we do, and how we do it, seeks to promote God’s beauty, goodness, and truth in a broken world. As such, we are defined by our ability to make people’s lives measurably better; our ability to deliver impact is the measure of our collective success. For we know that we are God’s handiwork, created in Christ Jesus to do good works, which God has already prepared in advance for us to do. At Food for the Hungry, we operate under a set of values called Heartbeat Values.
Job Responsibilities & Duties
- Key Result#1: Financial Management
- Financial Processing and Budget Management
- Oversee daily receiving of income and expenditure paperwork from each project, asking for additional detail and receipts where needed; ensure accuracy, completeness and compliance with organization and legal requirements
- Ensure accuracy of financial data and daily entry transactions into journals template
- Liaise with bank for payment transfers, deposits and withdrawals
- Manage and monitor FH’s bank account in the field operation
- Conduct bank reconciliation on monthly basic and submit to Finance Manager
- Perform as internet banking inputter and recording transaction in the book
- Monitor and keep follow up for staff outstanding advance for prompt settlement
- Monitor the AP budget and spending and provide support the budget planning for AP office and assist the AP manager on budget management
- Handle and issue petty cash fund to staff and maintain proper records cash in and out
- Prepare petty cash count sheet, petty cash book, petty cash reconciliation, petty cash certification and petty cash replenishment to ensure they are replenished in timely manner
- Conduct weekly cash count and monthly Petty Cash book closing and submit to supervisor on timely basic
- Prepare monthly cash flow request for field operation and provide support to program on forecasting budget.
- Maintain all financial documents and ensure accuracy, completeness journals filling safety
- Keep tracking for all financial forms use
- Internal Control and Financial Compliance
- Ensure adequate internal controls, policy compliance, increasing the operational efficiency and detecting fraud
- Closely monitor all financial activities and report to supervisor of all situations which have the potential for a negative impact on internal controls or financial performance
- Provide finance policy orientation and refresher to staff as required
- Conduct regular spot checks on financial transaction and provide risk assessment.
- Liaise with auditor during audit exercise
- Ensure tax obligation are fully applying
- Provide support during audit and ensure requirements like documents, clarifications are provided on time.
- Provide technical support and guidance to AP staff of finance administration; correct charging of expense and other accounting requirements
- Key Result #2: Office Administrative Management
- Office Security and Facility Management
- Ensure effective administrative supports, office hygiene/cleanliness, manage and monitor the office cleanliness daily, ensure comfortable environment working place is provided for staff.
- Ensure security guards are providing good services, compliance with rule and regulation as per agreement
- Ensure the office is safety and prevent risk that affected to organization resources
- Maintain and improve the protection system-emergency plan, training with fire extinguisher.
- Ensure that all fire protection equipment/elements and fire accesses are in good condition checked/tested regularly.
- Ensure that the office equipment is well maintained and secured.
- Control office leasing agreement and provide well managed office facility
- Ensure office facilities are well managed and maintenance to avoid disrupt to work place
- Ensure internet system, cell-phone are function well and equipment are maintenance regularly
- Fleet Management and Office Logistic Management
- Effective implementation of Office Standard and Management policy and guideline to make sure office meets minimum standard
- Control and maintenance FH Cambodia vehicle, motorcycle and conduct regular inspection.
- Coordinate on program motor leasing and work with HR team on monthly payment
- Facilitate in arrangements for meetings, visitors, workshops and conferences as required
- Ensure effective control of office supplies and kitchen supplies and maintenance stock in and out properly
- Quality maintenance of office assets/property and equipment including timely repairs and service of equipment.
- Ensure proper and effective Fleet management (monitoring, tracking, disposal, etc.)
- Maintain and update the vehicle logbook regularly
- Responsible for supervising driver including schedule, fuel of vehicle/motorbikes and maintenance of vehicles.
- Ensure vehicle have proper documents such as road tax and insurance coverage
- Ensure safety legal documents including leasing agreement, supplier agreement are proper filing and keep in safety place.
- Asset Management
- Ensure FH Cambodia’s assets are proper maintained, repaired, and replaced as necessary
- Ensure assets are registered in the book immediately and Stick Asset Label after purchased and before hand over to user.
- Ensue proper asset forms are being use and well documented
- Manage and oversee the acquisition, disposal, and transfer of assets
- Ensure assets are being used effectively and efficiently, compliance with all relevant regulations, standards and policies related to asset management
- Conduct the official physical asset counts happen twice a year in March and September and ensure documents are signed and approved properly
- Tracking of all assets given for use to external third party (e.g. cell phone, camera given for program-related used)
- Coordinate for regular maintenance on office IT assets (Computer, printer)
- Ensure sufficient purchase documents before submission for approval and request payment to suppliers
- Key Result #3: Procurement Management
- Procurement System and Process
- Manage the acquisition process of goods and services for project areas and adhere to the procurement policies and procedures.
- Develop plans for purchasing equipment, services, and supplies
- Maintain record of purchase, pricing and suppliers data management
- Ensure goods and services are procured on time as per requested, avoiding disruption of services that will affect to program implementation
- Ensure FH Cambodia’s money is spent to clean business, must not involved with money laundering businesses
- Conduct suppliers mapping and perform Procurement Framework Agreement follow the policy process and procedure
- Ensure Odoo procurement system is well function in term of workflow; report any issue finding immediately to Senior Procurement to address it
- Conduct Odoo system orientation to users are required
- Activate suppliers and product items in Odoo system.
- Suppliers Management
- Ensure suppliers are fulfill and compliance with Ethical Standard, Conflict of Interest and Anti-fraud and corruption policy
- Conduct regular supplier business review to ensure business and pricing still valid according to agreement and keep update in supplier data based
- Maintaining strong suppliers connections, negotiating, and managing supplier performance
- Keep tracking list on supplier contract agreements and take immediate action prior to contract ending period notice
- Key Result #4 Leadership Management
- Live out and promote FH’s culture
- Supervise driver, cleaner and security guards in the effective and efficient implementation of their functions and areas of responsibility.
- Build and maintain good relationship with all FH staff, bank authorities, suppliers, government and others external stakeholders
Job Requirements
Qualifications:
- Bachelor's Degree in Accounting, Finance, Business Administration, or related field
- Typically, experiences in field of finance, admin and procurement for 3 years
- Good knowledge of financial and accounting principles
- Strong communication and interpersonal skills
- Demonstrated computer operating skills, including proficiency in Google platforms, Microsoft Office products, and virtual technologies such as Skype and/or Zoom.
- Ability to sit/stand at a computer for up to 8 hours a day doing repetitive motions on a keyboard.
- Proficiency in spoken and written English. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
- Good analytical and problem-solving skills
- Vibrant personal relationship with Jesus Christ, a Christian commitment to serving the poor and in full agreement with FH’s Christian beliefs expressed in The Heartbeat.
- Ability to work independently and in a team environment
- Attention to detail and accuracy
- Ability to work under pressure and meet deadlines
- Flexibility and adaptability to changing priorities and requirements
- Ability to prioritize and manage multiple tasks
How to Apply?
Safeguarding Policy: FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.
SUBMISSION OF APPLICATIONS
Interested applicants are invited to submit the following information via email and address below:
- A cover letter, indicating why you are an ideal candidate and what you would bring to the role and a current curriculum vita with the recent photo.
- Relevant formal education certificate, ID Card, and family book.
- Names and contacts of two professional referees who are familiar with your qualifications and work experience.
- Please submit both your Cover letter and CV in a single PDF file.
Only short-listed candidates will be contacted for interviews and submitted applications will not be returned.
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Organization Information (Opening jobs)
| Organization : | FH Cambodia |
| Email : | fhc.recruitment@fh.org |
| Address : | #17, Street 185, Sangkat Tumnob Tuek, Khan Boeng Keng Kang, Phnom Penh, Cambodia |
| Website : |
http://www.fh.org/ |
Food for the Hungry Cambodia (FH Cambodia) is an International Christian organization that equips communities to sustainably improve their way of life by walking with children, families, and leaders through a grassroots community transformation process. FH Cambodia currently has two programs operation working in Banteay Ampil, Tropeang Prasat Districts, Otdar Meanchey province and Svay Leu District, Siem Reap province.
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