Admin And Finance Officer for Helpcode

For : Cambodian Only
Categories : Accounting, Banking / Finance, Business Administration
Schedule : Full time job
Sex : Male, Female
Language : Khmer, English
Location : Phnom Penh
Hiring : 1 Position
Closing Date : 30th September 2026
Salary :
Negotiable
Experience : Minimum 3 years
Degree : Bachelor
Job Description

Helpcode is an Italian non-governmental organisation working so that every child can live their childhood. We have worked in Cambodia for many years, and our country office in Phnom Penh manages a portfolio of education, child sponsorship, drowning prevention and humanitarian response projects, with field activities in Preah Sihanouk and Siem Reap provinces.

The programme is run by a country team in Phnom Penh working in direct contact with headquarters in Genoa, alongside field colleagues in the two provinces and partners that include national institutions and international organisations.

We are now looking for qualified candidate to fulfill the position below:

Job Responsibilities & Duties
  • Accounting and Financial Management
  • Record and reconcile accounting transactions in the Square Accounting System.
  • Prepare journal entries and maintain accurate accounting records.
  • Support monthly and annual financial closing processes.
  • Prepare financial reports and assist with budget monitoring and forecasting.
  • Maintain supporting documentation and accounting schedules.
  • Bank, Cash and Payment Management
  • Perform monthly bank and cash reconciliations.
  • Process vendor payments, staff reimbursements, and bank transfers.
  • Verify payment documents and ensure proper approvals.
  • Monitor cash balances and maintain reconciliation working papers.
  • Payroll, Tax and NSSF Administration
  • Prepare monthly payroll based on attendance and leave records.
  • Calculate salary tax and review NSSF deductions.
  • Prepare and submit Salary Tax, Withholding Tax, and NSSF declarations.
  • Maintain payroll and statutory filing records.
  • Cash Advances and Settlements
  • Issue and monitor staff advances.
  • Review settlements and supporting documents.
  • Follow up on outstanding advances.
  • Maintain complete audit trails and settlement documentation.
  • Procurement and Compliance
  • Manage procurement requests and quotation analysis.
  • Support supplier selection and contract administration.
  • Maintain procurement documentation and records.
  • Ensure compliance with organizational and donor requirements.
  • Government and Institutional Liaison
  • Coordinate MOU renewals with MFAIC and MoEYS.
  • Prepare regulatory and ministry submissions.
  • Support legal registration requirements.
  • Coordinate country representative documentation and government correspondence.
  • Audit and Filing
  • Support internal and external audits.
  • Maintain SharePoint and physical filing systems.
  • Ensure audit readiness and document compliance.
  • Assist with ACAR and regulatory reporting requirements.
  • HR and Office Administration
  • Support staff contract administration and leave management.
  • Maintain office assets, inventory, supplier records, and travel arrangements.
  • Coordinate administrative support for staff and visitors.
  • Assist with visa and work permit administration when required.
Job Requirements
Languages:
  • Khmer - Fluent
  • English - Good
Qualifications:
  • Bachelor's Degree
Work History:
  • Previous experience in accounting, finance, administration, procurement, NGO operations, or related fields is an advantage but not mandatory. in NGOs and Community Development for 2 to 3 years
Skills & Knowledge:General & Technical Skills
  • Microsoft Excel and Microsoft Office.
  • Accounting principles and financial recordkeeping.
  • Payroll, salary tax, withholding tax, and NSSF administration.
  • Bank reconciliation and cash management.
  • Procurement and supplier management.
  • SharePoint and document filing systems.
  • Audit and compliance support.
Soft Skills
  • Accuracy and attention to detail.
  • Integrity and confidentiality.
  • Good communication skills.
  • Organization and time management.
  • Ability to learn new systems and procedures.
  • Teamwork and problem-solving.
How to Apply?

Interested qualified candidates are invited to send your CV, and Cover letter to email address provided in the contact details.

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Organization Information (Opening jobs)
Organization : Helpcode
Email : olmo.bertini@helpcode.org
ten.phearen@helpcode.org
Address : Helpcode Cambodia, Sangkat Tonle Basak, Khan Chamkar Mon, Phnom Penh, Cambodia
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Website : https://helpcode.org/en/where-we-are/cambodia
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