Senior Grants Officer for Humanity & Inclusion
| For : | Cambodian Only |
| Categories : | Business Administration, Exec. / Management |
| Schedule : | Full time job |
| Sex : | Male, Female |
| Language : | Thai, Vietnamese |
| Location : | Phnom Penh |
| Hiring : | Many |
| Closing Date : | 17th November 2025 |
| Salary : |
$1,707 - $1,920
|
| Experience : | Yes |
| Degree : |
Handicap International/Humanity & Inclusion (HI) is an independent and impartial international solidarity organization, which intervenes in situations of poverty and exclusion, conflicts and disasters. Working alongside people with disabilities and vulnerable populations, it acts and speaks out to meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights. More info: www.hi.org
At Handicap International-Humanity & Inclusion, we truly believe in the importance of inclusion and diversity within our organisation. This is why we are engaged to a disability policy to encourage the inclusion and integration of people with disabilities.
Please indicate if you require any special accommodation, even at the first interview.
The South East Asia Program includes operations in Cambodia, Laos, Vietnam, Philippines, Myanmar and Thailand. The Regional Program Office is based in different countries of the program, but mainly in Vientiane. The first Regional Operational Strategy will be conceived in 2024-2025 for the next 5 years (2025-2030).
South East Asia is the region of birth of HI and our activities are still largely traditional, with a dominant in Inclusion (42% of the 2021 budget volume), Rehabilitation (19%) and Mine Action (15%). The region encompasses a wide variety of humanitarian contexts, ranging from the civil war in Myanmar, to support to the Vietnamese government in the development of an international standard of rehabilitation services, or to emergency responses to climate-related disasters in the Philippines.
In February 2020, HI initiated the process of regionalization of the Laos, Cambodia and Vietnam programs, joined later by China (October 2021) and the Philippines (January 2023). The regional office is in Vientiane (Laos). In March 2023, decision has been taken to merge the Myanmar/Thailand program into the Mekong program to finalize the integration of the Regional Direction and Geographic Direction.
- Mission 1: Contribute to the Quality of Proposal Development
- Ensure that concept notes and project proposals (including logical framework and timeline) are submitted on time and in accordance with donor rules.
- Work with country directors/country managers and the technical unit to strengthen HI's appeal and influence by developing key relationships with relevant decision-makers in national and local organizations, donors, and major international organizations.
- Develop active, high-quality working relationships with donors and strategic partners in the country to identify potential consortia.
- Proposal development- support with the development of quality proposals and concept notes in compliance with donor regulations and internal technical processes, in collaboration with the Project managers, Project Development Specialist, Country Manager, and Finance/HR/Logistics departments, and Institutional Partnership Officer (IPO)
- Coordinate proposal development, distributing tasks among the key people involved the writing of the project proposal for submission to the donor, in accordance with HI's proposal writing process and tools (PD-tool, project development tracking tool, etc.), including the development of: logical frameworks, MEAL plan, narrative description of technical approach, planning, staffing, and budgeting
- Ensure coordination and triangulation framing with IPSO, HQ shared services, HQ PDO and technical staff and the HI mission
- Proactively coordinate the involvement and input of all relevant technical advisors (HQ and mission staff) for all proposal development
- Identify, where appropriate, relevant/competitive arrangements (consortia, multi-country projects, etc.) and facilitate negotiations;
- For consortia: ensure coordination and communication, and manage stakeholder input during project development;
- Submit (if necessary) the final draft of concept notes and project proposals to donors.
- d. Ensure that project documents are archived in the current system (SharePoint).
- e. Coordinate and collaborate with HI's national associations (IPO/SIPO).
- f. Regularly update grants information & donors’ relations on the Customer Relationship Management (CRM) platform.
- Mission 2: Grants Management and Reporting
- Ensure that project and contractual documents are archived on the current system (SharePoint & CRM)
- Oversee the process of reviewing the funding contracts (Good to sign process and mandate to sign) at the country/regional level and in collaboration with headquarters
- Ensure that all donor reports are submitted on time and in compliance with donor procedures.
- Coordinate the project reporting phases
- Draw up retro-plannings for each report, collaborating with the different departments involved (operations, finance, logistics, technical unit, security, HR and MEAL, headquarters, and national association)
- Contribute to the smooth coordination between the Operations team, Technical Unit for the compilation of narrative report contributions, and in the monitoring of donor contracts (a monitoring tool, used at the level of the geographical directorate, should be adapted)
- Ensure coordination with shared services to ensure overall consistency of narrative and financial reports and completeness of annexes
- Ensure compilation of narrative versions for selected regional and consortium projects
- Proofread reports to ensure quality control and compliance with donor requirements and procedures Regularly update grants information & donors’ relations on the Customer Relationship Management (CRM) platform.
- Mission 3: Donor Compliance
- Provide technical guidance on donors and HI regulations to ensure compliance within operations, program implementation, and reporting. Raise compliance issues proactively with program staff and the senior staff in relevant departments.
- Keep senior management informed of any projected inabilities to meet contractual obligations, report submission, and spend rates/significant budget variances. Also, be able to proactively mitigate risks through proposing remedial solutions, such as informing donors or raising timely modification requests
- Mission 4: Capacity Building in Reporting and Project Design
- Organize training and support capacity building for all field staff members of the organization and to HI partners’ staff on program development and reporting, as well as on HI’s program-specific documentation
- Facilitate the knowledge of field staff of the DFI Hinside spaces
- Regularly visit field offices in order to work directly with program staff on the project implementation and to maintain an in-depth understanding of HI’s program activities and operations context
- Raise compliance issues proactively with program staff and the head of departments.
- Archive document donor feedback and adapt reporting accordingly
- Mission 5: Assist the Team in Institutional Communication and Donor Relations
- Support in the development of internal and external communication materials (sitreps, factsheets, etc.)
- Propose internal information channels and tools
- Structure and share information for dissemination to the HQ, partners, coordination forums (newsletters, presentations, videos…)
- Support the Project Development Specialist in the analysis of the changes in donor strategies followed by the program (funding strategies, funding areas, positioning notes, etc.). List all funding partners (institutional or private) in the country
- Support the Program Unit Manager and Country Manager in the organization of the donors' field visits and accompany field visits when necessary
HI is committed to equal employment opportunities for all applicants. HI is committed to the principle of diversity and particularly welcomes applications from people with disabilities and women.
The successful applicant will be expected to comply with HI’s Code of Conduct; Child Protection Policy; Policy on Prevention from Sexual Exploitation and Abuse; Anti-fraud, bribery, and Corruption Policy; and Disability, Gender, and Age Policy.
HI reserves the right to not accept applications submitted after the deadline. Only shortlisted candidates will be contacted for testing and an interview.
Only candidates who passed the selection will be taken into consideration for a technical assessment and will be afterwards notified of the final decision. Selected applicants may be invited for an interview. HI reserves the right to contact the applicants for further information before the final selection of the selection committee.
Applications must be submitted by the closing date at 5 PM Cambodia time by addressing position title Senior Grants Officer (Regional) and should include a cover letter addressing the requirements together with a curriculum vitae (maximum of 4 pages), current photo, names and contacts of two professional references (preferably from line managers) that can support your application. Only the shortlisted candidates will be contacted.
Applications are invited to submit their applications by email provided in the contact details
Women and people with disabilities are strongly encouraged to apply.
Please provide details in your application form / cover letter if there is any specified support in terms of disabilities needs
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| Organization : | Humanity & Inclusion |
| Contact Name : | HR Department |
| Email : | recruitment@cambodia.hi.org |
| Address : | GIA Tower, G17 Floor (G1711-13A), Sopheak Mongkul Steet, Koh Pich City, Sangkat Tonle Basak, Khan Chamkar Mon, Phnom Penh, Cambodia |
| Website : |
http://www.hi.org |
