Administration Officer for Kdei Karuna Organizaiton

For : Cambodian Only
Categories : Business Administration, Exec. / Management, HR
Schedule : Full time job
Sex : Male, Female
Language : Khmer, English
Location : Phnom Penh
Hiring : 1 Position
Closing Date : 26th February 2026
Salary :
Negotiable
Experience : Minimum 3 years
Degree : Bachelor
Job Description

Kdei Karuna – meaning “compassionate action to heal” in Sanskrit – aims to contribute to sustainable peace efforts by addressing the scars of conflict inflicted over decades of instability and war. For more than 10 years, Kdei Karuna Organization (KdK) has established itself as a leading peacebuilding and reconciliation NGO in Cambodia. Through participatory and community-engaged approaches, KdK has implemented truth-telling, memorialization initiatives, dialogues between a number of groups, including former Khmer Rouge cadres, victims, ethnic minorities, and youth.

Our programs utilize creative and non-threatening ways to reflect upon difference, in addition to conflicts stemming from the country’s Khmer Rouge past. Methods include the production of mobile exhibitions to raise awareness of the differentiated histories, support of community-driven memorials for psychological healing and education, and facilitation of community dialogues. More recent program work also includes intergenerational dialogues between youth and Khmer Rouge survivors of gender-based violence.

To strengthen its governance, financial management, and human resource systems, to ensure all legal documents are up to date and compliance with local law, KDK is seeking a qualified a consultant (s)/a firm based in Cambodia to review and develop/update its:

  • Financial Policy (to enhance transparency, accountability, and financial controls)
  • Consolidate Staff / HR Policy Policies (to align with labour laws and improve staff management)
Job Responsibilities & Duties
  • Administration Duties
  • Provide administrative support to the organization and all project teams.
  • Send, receive, and manage mail and packages, and prepare routine business correspondence.
  • Support onboarding and offboarding processes, including induction planning, document preparation, and collection of exit forms.
  • Track staff attendance and leave plans, and submit monthly summaries to the supervisor.
  • Assist with staff travel administrative requests in a timely manner and ensure proper documentation is submitted.
  • Manage office supplies stock and place orders as required​​and maintaining the asset registration.
  • Prepare regular monthly administrative (stationery, kitchen, and office supplies) expense requests for office budgets.
  • Check and submit staff timesheets for finance team as donor requirement.
  • Perform general reception duties, including responding to telephone, email, enquiries and record systems, including mailing lists, membership details, and office records.
  • Arrange maintenance for vehicles and office equipment as required.
  • Provide administrative support to the Executive Director for Board of Directors (BoD) meetings.
  • Support compliance with organizational policies, procedures, and administrative guidelines.
  • Assist in preparing administrative reports, letters, and internal memos as required.
  • Coordinate meeting logistics, including room setup, attendance lists, minutes taking, and follow-up actions.
  • Maintain proper filing systems (both hard copy and electronic) to ensure easy retrieval of documents.
  • Support internal coordination between departments and project teams on administrative matters.
  • Assist in monitoring office utilities and service contracts (internet, electricity, water, cleaning, security, etc.).
  • Support audit and internal review processes by preparing and organizing administrative documents when required.
  • Assist in organizing staff events, trainings, workshops, and field activities as assigned.
  • Perform any other administrative or operational tasks assigned by the Executive Director or supervisor.
  • Human Resources (HR) Duties
  • Support recruitment processes, including posting vacancies, collect with screen CVs, cover letters and preparation of recruitment documentation.
  • Liaise with candidates regarding interview schedules and recruitment processes.
  • Prepare, explain, and process employment contracts, code of conduct, and other relevant HR documents for new staff.
  • Coordinate staff contract renewals, probation evaluations, annual performance reviews, and training attendance records.
  • Monitor and maintain staff records, including leave balances, emergency contact details, contract start/end dates, and disciplinary records, in accordance with organizational policies.
  • Support staff onboarding and orientation processes, including preparing induction materials and staff files.
  • Maintain up-to-date and confidential filing systems for staff records, leave forms, and HR-related documents (both hard and soft copies).
  • Track staff attendance, leave, and absences, and prepare regular HR summaries and reports for management.
  • Support the implementation of HR policies, procedures, and internal guidelines.
  • Assist in addressing routine HR queries from staff and provide administrative HR support.
  • Assist to support disciplinary and grievance processes by preparing documentation and maintaining records, under the guidance of management.
  • Assist in organizing staff trainings, meetings, and internal events as assigned.
  • Support HR compliance requirements, including audit preparation and documentation.
  • Perform other HR-related duties as assigned by the Executive Director or supervisor.
  • Procurement and Logistics Support
  • Assist with procurement activities in accordance with KDK procurement guidelines.
  • Maintain asset and office supply inventories and prepare replenishment requests.
  • Support procurement planning for equipment, services, and supplies.
  • Arrange logistics for meetings, workshops, and trainings, including venue booking, refreshments, printing materials, and transportation arrangements.
  • Ensure proper documentation and record-keeping for procurement and logistics activities.
  • Support procurement processes in line with internal procedures, including collecting quotations and preparing basic documentation.
Job Requirements
Qualifications:
  • Bachelor's Degree in Administration, HR, Management or its recognized equivalent
Work History:
  • At least of experience and professional qualification experience administration management and accounting, logistics management, preferably with NGO experience in a similar position for 3 years
Skills & Knowledge:General & Technical Skills
  • BA Qualification in Business Administration, Accounting and Finance Management
  • Effective written and verbal communication and presentation skills.
  • Proficiency in written and spoken Khmer and English;
  • Proven good analytical, report writing and organizational skills;
  • Good research, report writing and documentation skills;
  • Good presentation, oral and written communication skills;
  • Good analytical and problem-solving skills;
  • Understand the Preventing sexual exploitation, abuse and harassment, Child projection and Safeguarding.
  • Logistic Management and related fields
  • Procurement knowledge.
Soft Skills
  • Proven ability to plan, prioritize and organize own work to meet deadlines
  • Spirit of initiative, self-motivation, flexibility, ability to work individually and in a team;
  • Good interpersonal skills including good coordination and effective working relations with stakeholders;
  • Good planning and time management skills;
  • Ability to work under pressure and meet tight deadlines;
  • Confidentiality, integrity and professionalism are displayed in the execution of duties and personal conduct.
How to Apply?

** Women for priority.

Please send your motivation letter and CV to email or submit your application to Kdei Karuna’s Office provided in the contact details. Click Map here

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Organization Information (Opening jobs)
Organization : Kdei Karuna Organizaiton
Email : infor@kdei-karuna.org
finance@kdei-karuna.org
Address : No. 284, Street Betong, Borey Kamakor Village, Sangkat Cheung Aek, Khan Dangkao, Phnom Penh, Cambodia
Website : http://www.kdei-karuna.org/
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