Administrative Officer for Phnom Dei KJC Livestock Training Center
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| For : | Cambodian Only |
| Categories : | Admin / Supervisory, Business Administration |
| Schedule : | Full time job |
| Sex : | Male, Female |
| Language : | Khmer, English |
| Location : | Siem Reap |
| Hiring : | 1 Position |
| Closing Date : | 16th October 2026 |
| Salary : |
Negotiable
|
| Experience : | Minimum 2 years |
| Degree : | Bachelor |
Job Description
We are now looking for qualified candidate to fulfill the position below:
Job Responsibilities & Duties
- KEY RESULT AREA 1 – Human Resource Support
- Monitor daily staff attendance and report irregularities, late arrival, absence, or early departure.
- Monitor employee leave balances and maintain leave records and supporting documents.
- Support recruitment: vacancy announcements, candidate screening, interview scheduling, documentation, and reference-check coordination.
- Support onboarding, induction, probation assessment, contract renewal, warning, and other HR documentation as assigned.
- Maintain confidentiality of employee and HR information.
- Prepare routine HR reports as requested.
- KEY RESULT AREA 2 – Administrative Services
- Manage office supplies, stock levels, replenishment requests, and related records.
- Prepare meeting materials, schedules, attendance lists, and meeting-room arrangements.
- Support document control, filing, scanning, photocopying, and electronic records.
- Maintain organized administrative, HR, procurement, and accounting supporting files.
- Coordinate routine office/facility requirements and report maintenance issues.
- Support travel, transportation, accommodation, and meeting logistics when requested.
- Maintain registers for office assets/equipment, stationery, and other controlled items where applicable.
- Provide general administrative support to management and departments.
- KEY RESULT AREA 3 – Procurement Services
- Identify suitable suppliers offering appropriate quality, reliable service, and reasonable prices.
- Request quotations and prepare quotation comparisons for the Operation Manager.
- Check procurement documentation for compliance with KJC policy and applicable donor requirements.
- Prepare purchase requisitions and Purchase Orders (POs) as assigned and obtain required approvals.
- Follow up with suppliers on order confirmation, delivery, quantity, quality, and supporting documents.
- Coordinate with receiving/farm teams to confirm goods received and maintain receiving documentation.
- Check the basic completeness of quotation, PO, receiving documents, and supplier invoice before payment submission.
- Maintain procurement files and supplier records
- Prepare and update the monthly purchase register.
- Escalate delays, price changes, quality issues, or irregularities to the Operation Manager.
- KEY RESULT AREA 4 – Stock Control Services
- Record stock-out requests and related transactions in the accounting/system records accurately and on time.
- Coordinate weekly stock reports from KJC Farm and Breeder Farm and submit consolidated information to the Operation Manager, and conduct physical stock counts at KJC Farm and Breeder Farm according to schedule.
- Reconcile physical stock against records and identify shortages, excesses, damaged, expired, or obsolete items.
- Monitor minimum/maximum stock levels for key office and operational supplies and raise replenishment needs.
- Ensure stock receipts, issues, transfers, and adjustments are properly documented and approved.
- KEY RESULT AREA 5 – Accounting and Payment Support
- Prepare voucher for supplier’s invoices and supporting documents, and submit to manager for reviewing on time. Posting vouchers into accounting system.
- Prepare cash advance for staffs, scan, and submit Manager for review and release payment through internet banking.
- Review all advance settlements from staff on time and ensure all expenses are within account code, budget line, and accuracy calculation.
- Ensure close all staff advance settlements before end of month.
- Prepare all income and expenses into tax system and submit to Manager for reviewing.
- Prepare and reconcile daily closing report on vendor expenses, payable, and journal entries.
- Submit daily closing the account report to Manager on time.
- Ensure accounting transactions are follow accounting policy and procedures.
- Submit weekly report to Operation Manager
- KEY RESULT AREA 6 – Fixed asset control
- Maintain and update the Fixed Asset Register for KJC Head Office, KJC Farm, and Breeder Farm.
- Record all newly purchased, transferred, disposed, lost, or damaged fixed assets accurately and on time.
- Ensure fixed assets are properly tagged/identified where applicable.
- Maintain supporting documents for asset purchases, transfers, disposals, and other asset movements.
- Conduct physical verification of fixed assets according to the approved schedule.
- Reconcile physical assets with the Fixed Asset Register and investigate discrepancies.
- Report lost, damaged, obsolete, or unusable assets to the Operation Manager.
- Prepare monthly/quarterly fixed asset reports as required.
Job Requirements
Languages:
- English - Good is required
- Khmer - Fluent is required
- Bachelor's Degree in Accounting, Finance, Business Administration, Human Resources, or related field
- Human resource, administration, and accounting for 1 to 2 years as a minimum
- Accounting/administrative software experience such as QuickBooks, relevant HR system.
- Understanding of administration, procurement, accounting, HR administration, and stock control.
- Proficiency in Microsoft Office, especially Excel (basic formulas, VLOOKUP/XLOOKUP, PivotTables, sorting and filtering).
- Knowledge of Advanced bookkeeping and double-entry accounting.
- Ability to maintain accurate records and prepare clear reports.
- Accuracy and attention to detail; strong organization and time management.
- Good communication and interpersonal skills.
- Integrity and professionalism with confidential information.
- Ability to work independently and as part of a team.
- Proficiency in Khmer; working English is an advantage.
How to Apply?
Interested qualified candidates are invited to send your CV, and Cover letter to email address provided in the contact details.
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Company Information (Opening jobs)
| Company : | Phnom Dei KJC Livestock Training Center |
| Email : | cambodia@danaasia.org |
| Address : | Phnum Dei, Trapeang Thum Commune, Prasat Bakong District, Siemreap Province, Cambodia |
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