TVET Administration Officer for Smiling Gecko Cambodia
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| For : | Cambodian Only |
| Categories : | Admin / Supervisory, Business Administration, Educate/Train/Teaching |
| Schedule : | Full time job |
| Sex : | Male, Female |
| Language : | Khmer, English |
| Location : | Kampong Chhnang |
| Hiring : | 1 Position |
| Closing Date : | 01st December 2026 |
| Salary : |
Negotiable
|
| Experience : | No need |
| Degree : | Bachelor |
Job Description
Profile: In 2014, Smiling Gecko Cambodia (SGC) was officially registered as a local NGO in Cambodia. SGC is legally independent of Smiling Gecko Switzerland. Following its mission of “Cambodians helping Cambodians” the organization, focuses on fighting the causes of poverty and helping people to help themselves. To this end, SGC launched a project on a previously acquired site to the North of Phnom Penh whose objective is to provide several thousand Cambodians with future job training and a regular income in the sectors of education, agriculture, tourism, industry, and trade.
Smiling Gecko Cambodia is seeking qualified, motivated, and committed candidates to fill the following vacant positions:
Job Responsibilities & Duties
- Student Administration and Records
- Maintain accurate, up-to-date student records covering applications, enrollment, attendance, absences, assessment results, withdrawals, and completion.
- Coordinate student registration, orientation, class lists, and administrative communication.
- Organize student files, protect confidential information, and manage access in line with organizational procedures.
- Training and Course Coordination
- Maintain training schedules, timetables, classroom bookings, and examination schedules.
- Support the preparation and distribution of training materials and classroom resources.
- Monitor the availability of training facilities, equipment, and supplies, and report issues to the responsible team.
- Coordinate with the TVET Academic Coordinator and instructors to communicate schedule changes and important course information to students before the changes take effect.
- Documentation and Reporting
- Maintain organized course-delivery records, instructor-hour logs, and training-activity documentation.
- Prepare enrollment, attendance, course-progress, and completion reports according to the agreed reporting schedule.
- Compile requested documentation for internal reviews, audits, accreditation, and compliance reporting by the agreed deadlines.
- Operational and Financial Administration
- Prepare and submit administrative requisitions for training materials, equipment, and operational supplies through the established approval process.
- Compile and submit supporting documents to Finance for instructor payments, teaching hours, per diem, and approved training expenses; refer approval decisions to the authorized approver.
- Maintain records of approved purchases, inventory, and resource utilization as assigned.
- Track administrative deadlines, follow up on outstanding documents and actions, and flag items at risk of delay.
- Communication and Stakeholder Coordination
- Serve as an administrative contact for students, instructors, and relevant internal departments.
- Circulate meeting invitations, prepare minutes, and track agreed action items and deadlines.
- Support communication with external training partners as assigned, referring decisions outside the role’s authority to the responsible coordinator.
- Escalate unresolved operational issues, missing documentation, and potential delays through the agreed reporting process.
Job Requirements
Languages:
- Khmer - Fluent is required
- English - Basic is preferred
- Bachelor's Degree in Business Administration, Education Administration, Management, Office Administration, or a related field; an associate degree or relevant diploma with substantial administrative experience may also be considered.
- Prior work experience is not required for applicants meeting the degree requirement; fresh graduates are eligible.
- Experience in administration, program coordination, education, or training, particularly in a TVET institution, educational organization, NGO, or training center.
- Use Excel to maintain tracking spreadsheets, Word to prepare documents and simple reports, and Outlook to manage email correspondence and meeting invitations.
- Organize digital and physical files, update records accurately, and coordinate schedules.
- Handle confidential student, staff, and organizational information responsibly.
- Learn student record systems, new digital tools, and administrative procedures.
- Ability to prepare simple presentations using PowerPoint.
- Communicate clearly in written and spoken Khmer.
- Basic English communication skills for emails and workplace coordination.
- Attention to Detail: Ensures records, schedules, and reports are accurate and complete.
- Planning and Organization: Manages multiple administrative tasks and deadlines effectively.
- Accountability: Takes ownership of assigned tasks and follows through to completion.
- Communication: Shares clear, timely information with students, instructors, and colleagues.
- Coordination and Teamwork: Works collaboratively across departments to support training delivery.
- Problem-Solving: Identifies administrative gaps and takes appropriate action.
- Confidentiality and Integrity: Handles student, staff, and organizational information responsibly.
- Service Orientation and Learning: Provides respectful, responsive support and learns new tools and procedures.
How to Apply?
If you are interested, please submit your CV & Cover Letter with your SALARY EXPECTATION to the contact details.
The subject of email shall be Application for {Applied Position}.
Learn more about our mission as shown in the contact details.
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Organization Information (Opening jobs)
| Organization : | Smiling Gecko Cambodia |
| Contact Name : | Smiling Gecko Cambodia (SGC) |
| Email : | recruitment@smilinggecko-cambodia.org |
| Address : | Srae Sar, Tbaeng Khpos Commune, Sameakki Mean Chey District, Kampong Chhnang Province, Cambodia |
| Website : |
http://www.smilinggecko.ch/en/ |
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