Finance and Admin Officer for StudyBeyondBorders Organization
| For : | Cambodian Only |
| Categories : | Other |
| Schedule : | Full time job |
| Sex : | Male, Female |
| Language : | Khmer, English |
| Location : | Phnom Penh |
| Hiring : | Many |
| Closing Date : | 31st October 2025 |
| Salary : |
Negotiable
|
| Experience : | Minimum 2 years |
| Degree : | Bachelor |
SBBC is a non-government organisation which is registered in Cambodia and operates in rural locations in Battambang, Siem Reap and Oddar Meanchey Provinces. The organisation is supported by a network of registered development organisations in Australia, the UK and Ireland.
SBBC’s aim is to build capability within Cambodian education policy-making, leadership, mentoring, and training so that teachers are equipped and motivated to provide quality education to children. We are committed to supporting systemic change whereby educators are proud to work in the teaching profession and are highly respected by parents, their communities and their peers. To this end, SBBC conducts programs to mentor education leaders, upskill teachers, engage parents and communities and develop resources that together can enable delivery of quality education to schoolchildren.
Our Quality Teaching and Transform Education programs form the lead initiatives and are supported by our Shared Services platform which enables all of our work. We seek to embed all our work at school, district, provincial and national levels.
- R1: Finance
- Preparation of monthly budget requests, then process required bank transfers.
- Daily check, reconcile and verify monthly advance requests/ expense forms from Project Managers and staff to ensure all supporting documents prompt timing and correct procedures are followed and are approved before giving cash out and uploading into the accounting system.
- Ensure transactions are accurately recorded and posted to the accounting system.
- Monitor bank balances, upload bank statements.
- Arrange payment of suppliers in a timely manner (e.g. rent, electricity, water, telephone, etc).
- Maintain records of authorised personnel for bank, tax or other authorities.
- Ensure any SBBC bank accounts are set up correctly with appropriate signatories and authorisations.
- Prepare cash count on a monthly basis and handle the office petty cash box.
- Arrange quotations for procurement as required.
- Assist project staff to purchase all kinds of material/equipment in line with financial policy.
- Keep staff updated on organisational forms and formats for usage.
- Provide technical finance support to colleagues as part of program management as required.
- R2: Admin and Office management
- Responsibilities for general administration, supervise activities concerned with office and grounds maintenance.
- Manage the office cleaner to ensure office cleanliness is maintained.
- Liaise with the landlord to ensure any requests for repairs are followed up.
- Maintain a register and file all official documents (e.g. MOUs, official documents with the Ministry, rental contracts, etc).
- Maintain a stock of office supplies (e.g. stationery, kitchen supplies, cleaning supplies, etc).
- Arrange regular purchase office supplies and stationery, as well as small capital items and IT equipment.
- Work with Facilities Manager to ensure that all motorcycles are audited and maintenance regularly
- Securely store and maintain confidential records.
- Under the guidance of direct supervisor, act as focal point for office management including organising meetings, workshops and seminars, plus travel arrangements.
- Prepare venue, speaker, snack, foods for meetings and workshops both internal and external.
- Ensure neat and well-organized structure of personnel, financial and administrative documents.
- R3: Compliance and Ethics
- Give a strong commitment with SBBC’ safeguarding policies and actively promote SBBC safeguarding policies by ensuring staff capacity building, adequate visibility and cooperation with staff implementing all organization’s policies. Specifically, this includes:
- Code of Conduct
- Child and Vulnerable People Policy
- Counter Terrorism Policy
- Financial Wrongdoing Policy
- Fraud and Corruption Policy
- Other
- Other tasks as requested by the Finance Manager
- Assist and deputise on behalf of the Finance Manager, as appropriate
- Assist and support project team activities, as appropriate
- Engage in team meetings and contribute to the success of the programs and organisation.
- Qualifications, skills and experience – ESSENTIAL
- Bachelor’s degree in accounting, finance or related discipline/field.
- At least two years’ experience in accounting and administrative works with NGO
- Experience with using Xero accounting system is advantage
- Proficiency in Microsoft Office Products (Word, Excel, PowerPoint,Email)
- Understanding NGO’s working nature ( project, budgeting ,...)
- Strong problem-solving skills with an eye for detail, showing initiative and working independently
- Good negotiation and motivational skills
- Good English and fluent Khmer, written and spoken
- Qualifications, skills and experience – DESIRABLE
- Strong ability on document check and well-organize
- High commitment to the task assigned
- Strong skills in task arrangement and communication with relevant people
- Well understanding project budgets and seeing projects through their full life cycle
- Personal Characteristics:
- Accurate and self-motivated.
- High level of initiative, a self-starter, capable of working unsupervised
- Team player, willing to work hard and set an example to colleagues at all levels of the organisation
- Respected and respectful with a high level of honesty and integrity
- Innovative and creative attitude to change and improvements with a willingness to share ideas and identify opportunities for improvement
- People-centric and capable of building and maintaining trusted relationships
- Able to communicate and collaborate with colleagues and partners
- Strength and courage to challenge staff and management in respect of matters of compliance
- Responsibility for Values
- Active commitment to the StudyBeyondBorders Development Philosophy and values;
- Respect | Integrity | Competency | Courage | Changemaker
Working at SBBC
The regular working week is 40 hours. Leave entitlements include 18 days annual leave, accessible on a pro-rata, pre-approved basis; up to 10 days sick leave; and scheduled Cambodian public holidays. Occasional weekend work may be required with time off in lieu.
SBBC is committed to protecting the rights of children and vulnerable people. The successful candidate will be offered the role subject to a Working with Children Check and acceptable references. You will also be asked to sign our Child and Vulnerable People Protection Policy and our Code of Conduct.
SBBC is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, colour, disability, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran or any other federal, state or local protected class.
Applications
All applicants must put a standard statement in their letter of application: ‘I declare
that I (have/have never) been charged with child exploitation or abuse offences. The charges against me were….and the results were…..’.
Applications addressing the specific requirements in this Job Description should be submitted by email provided in the contact details.
More information and enquiries
Enquiries about this role, or about the SBBC organisation should be directed initially to email.
Further information about SeeBeyondBorders is available at:
Website, Facebook and Twitter.
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| Organization : | StudyBeyondBorders Organization |
| Contact Name : | SeeBeyondBorders |
| Email : | hr.cambodia@seebeyondborders.org |
| Website : |
https://twitter.com/seebeyondborder https://facebook.com\SeeBeyondBorders https://www.seebeyondborders.org |
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