Procurement Assistant for The HALO Trust Cambodia
| For : | Cambodian Only |
| Categories : | Accounting, Admin / Supervisory, Assistant, Logistics |
| Schedule : | Full time job |
| Sex : | Male, Female |
| Language : | English |
| Location : | Siem Reap |
| Hiring : | 1 Position |
| Closing Date : | 17th July 2026 |
| Salary : |
$363
|
| Experience : | Minimum 2 years |
| Degree : |
The HALO Trust is the world’s largest humanitarian mine action organization, working to rid the world of landmines and explosive remnants of war. Employing over 13,000 staff on the ground in 32 countries and territories helping millions of families return to their homes safely, but there is still much more to do.
The HALO Trust has been working in Cambodia since 1991 and currently employs over 1,100 staff to work on mine clearance and explosive ordnance disposal projects in the north and northwest of the country.
- Main Responsibilities
- Prepare and process requisitions and purchase orders for supplies and equipment.
- Maintain records of goods ordered and received by logistics unit.
- Assist in Forecasting procurement needs and advise on lead time.
- Assist to prepare purchase requisitions, follow-up on approvals and issues purchase orders in accordance with company policy and negotiated terms and conditions.
- Review, evaluate, and process invoices for final delivery to finance for supplier payment.
- Regularly communicate with supplier as per PO guidelines for price, delivery and build and maintain strong relationships with all vendors and suppliers.
- Ensure procurement paperwork is filled and archived in the HALO Cambodia systems.
- Collect goods/supplies from supplier based on the contractual terms on delivery.
- Liaise with storekeeper to ensure all goods/supplies arrive on time and in good condition.
- Travel to suppliers’ locations to procure goods as required.
- Assist in market surveys to determine the competitive market price and update management.
- Carrying out administrative tasks as needed, such as scanning and printing.
- Compliance
- Identify, mitigate, and escalate procurement risks to enable the organisation to meet its obligations and maximise business opportunities.
- Assist to generate reports on procurement and contract activity to conform to audit requirements.
- Ensure all the procurement processes are in accordance with the organization SOPs.
- Additional Duties
- Support in administrative related daily activities.
- Regular update the price list for supplies estimated pricing.
- Ensuring correct procedures are followed and checking receipt of goods and services before issuing of payment.
- Advise on requests placed to avoid duplicated supplies requests.
- Managing incoming and outgoing correspondence regarding procurement.
- Support procurement officer with regular follow-up during absence and assume responsibility.
- Assist in coordinating with the field teams to make accurate requests.
- Attend any partners’ procurement cluster meetings that the office will plan.
- Any other duties as may be required and deemed staff can execute.
- Communication
- Internal
- Coordinate with the HALO management and staff on requisition, approval, and lead time in a timely manner. Finance, Programme, HR, ICT, Fleet, Logistics, and Field Supervisors /Team Leaders.
- External
- Regularly liaise with the suppliers and other stake holders with professional norms on the procurement and regulatory requirements
- English - Good
- Procurement, supplies, and suppliers’ management for 2 years as a minimum
- At least certificate in Logistics management.
- Relevant training in Supply chain, Logistics, and procurement at national level
- Good level of command in English language for official communication
- Microsoft office application, with knowledge of other ERP systems for reporting
- Time management, procurement planning and monetary management skills.
- Knowledge of local market and principles of market survey
Candidates should submit their CV and cover letter to email provided in the contact details with subject title ‘’Procurement Assistant’’ no later the closing dateor come to HALO’s HR Department in Siem Reap headquarters. Shortlisted candidates will be contacted for interviews.
The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.
The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.
The HALO Trust is committed to ensuring that it provides a safe and trusted environment which safeguards and promotes the welfare and well-being of anyone who comes into contact with, or is part of, the Charity, with a zero-tolerance approach to behaviours which challenge this.
Thanks, From Khmer Online Jobs Team
| Organization : | The HALO Trust Cambodia |
| Email : | recruitment@halocambodia.org |
| Address : | No, street 6, Chey, Tuek Vil Sangkat, Siem Reap Municipality, Siemreap Province, Cambodia |
| Website : |
http://www.halotrust.org |
