Personal Assistant to Representative for United Nations Population Fund
| For : | Cambodian Only |
| Categories : | Assistant, Business Administration, Communications, Exec. / Management |
| Schedule : | Full time job |
| Sex : | Male, Female |
| Language : | Khmer, English |
| Location : | Phnom Penh |
| Hiring : | 1 Position |
| Closing Date : | 12th January 2026 |
| Salary : |
Negotiable
|
| Experience : | Minimum 6 years |
| Degree : |
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
- Ensuring optimal communication flows between the Representative, the Assistant Representative, management and the staff of the CO, as well as external counterparts. In consultation with other CO personnel, responding to requests for information, in a timely, discrete manner.
- Preparing documentation and presentations, including correspondence, briefs and reports, and researching and collating material to meet the Representative’s, Assistant Representative’s and management’s needs for official trips and meetings. This includes preparation/compilation of briefing notes and talking points, summaries and background documentation required by the Representative/Management for all official meetings and missions, including through collecting and substantive integration of inputs from CO colleagues and external sources.
- Undertaking logistical administrative and financial arrangements in consultation with the Finance and Operations team under the guidance of the Operations Manager, for meetings and workshops involving the Representative, and Management.
- Managing the Representative’s and the Assistant Representative’s calendar and schedule of appointments.
- Support to hosting and receiving high-ranking visitors/officials by being responsible for protocol matters.
- Setting up and facilitating equipment for meeting rooms, taking responsibility for meeting communications such as online platforms (Zoom, Google Meets etc), taking minutes as required.
- screening calls with tact and discretion; preparing informal translations and acting as interpreter if required.
- Managing all aspects of the Representative’s and Assistant Representative’s travel arrangements, including managing administrative files for mission and travel, compiling draft mission reports for the Representative and Assistant Representative. Assists with the preparation and logistics of programme-related workshops, missions, and consultations led by the Management Team.
- Assisting the Representative and Assistant Representative with political/environmental scanning by coordinating information gathered from a variety of sources. Ensuring that titles, protocol and information is the most accurate and up to date.
- Maintaining key contacts lists for diplomatic, donor and development partners and UN groups - ensuring that these are kept up to date, and that titles and designations are correct.
- Setting and maintaining the office filing protocol; ensuring that all key documents are properly managed and stored with final documents properly named and filed accordingly.
- Provides support to the involvement of the Representative and Assistant Representative in corporate initiatives, such as interdivisional working groups and regional initiatives. Consolidates updates on UN-wide changes that may be afoot.
- Provides direct administrative and coordination support to the Management Team and the Strategic Development Team, under the overall guidance of the Representative as Head of the Team.
- Supports the Strategic Development Team programme planning and implementation by assisting with tracking deadlines, compiling data, formatting documents, filing, managing the filing system and preparing documents and materials for internal and external use.
- Coordinates inputs for the preparation of materials and reports including donor briefs, project updates, and strategic planning documents.
- Maintains and organizes documentation relevant to strategic planning, proposal development, and partnership engagement.
- Performing other duties as assigned by the Representative and Assistant Representative.
- Experience in administration and/or research for 6 years
- Completed Secondary Level Education is required. A first level university degree is desirable
- Strong interpersonal and organizational skills.
- Proficiency in current office software applications.
- Good written and verbal communication skills.
- Fluency in spoken and written English and Khmer.
- Exemplifying integrity,
- Demonstrating commitment to UNFPA and the UN system,
- Embracing cultural diversity,
- Embracing change
- Achieving results,
- Being accountable,
- Developing and applying professional expertise/business acumen,
- Thinking analytically and strategically,
- Working in teams/managing ourselves and our relationships,
- Communicating for impact
UNFPA Work Environment:
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.
Disclaimer:
Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.
Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.
Interested candidate please apply via the link
Thanks, From Khmer Online Jobs Team
| Organization : | United Nations Population Fund |
| Address : | Phnom Penh Centre Building, 5th Floor, Room 526, Street Preah Sihanuk 274, Corner Street Sothearos (3),, Sangkat Tonle Basak, Khan Chamkar Mon, Phnom Penh, Cambodia |
| Website : |
https://cambodia.unfpa.org/ |
