Administrative and Procurement Officer for Youth Resource Development Program Organization
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| For : | Cambodian Only |
| Categories : | Admin / Supervisory, Business Administration |
| Schedule : | Full time job |
| Sex : | Male, Female |
| Language : | Khmer, English |
| Location : | Phnom Penh |
| Hiring : | 1 Position |
| Closing Date : | 30th April 2026 |
| Salary : |
Negotiable
|
| Experience : | Minimum 3 years |
| Degree : | Bachelor |
Job Description
Officially registered with the Ministry of Interior in 1998, the Youth Resource Development Program (YRDP) is a local non-governmental youth organization operating to engage young people in personal and leadership development and empowers them to work with others to address development issues in their communities. The organization primarily targets high school graduates and youth of higher education institutes who demonstrate leadership potential and the capacity to drive positive social change.
Currently, we are seeking national candidates to fulfill a vacant position as in below:
Job Responsibilities & Duties
- Administration’s Responsibilities:
- Arrange and coordinate staff meetings, trainings, workshops, including refreshments and meeting materials.
- Provide logistical support for management field trips, internal and external meetings, trainings, and workshops.
- Ensure office facilities, equipment, and general work environment are properly managed, clean, and well maintained.
- Supervise office assistant, cleaner, and security guard to ensure effective service delivery.
- Coordinate office vehicle requests, maintain vehicle logbooks, and follow up on vehicle maintenance and servicing.
- Maintain an up-to-date asset register and manage asset-related processes including physical verification, handover, disposal, and reporting for staff and donors.
- Monitor and control the usage of stationery and office supplies.
- Draft administrative letters and official correspondence.
- Maintain accurate tracking of incoming and outgoing letters and documents.
- Collect, organize, and file minutes and reports from organizational activities such as staff meetings, management meetings, Board meetings, donor meetings, and capacity-building sessions.
- Review utility bills (water, electricity, telephone, internet, etc.) for accuracy and ensure timely processing.
- Manage advances and settlements related to Administration and Finance expenditures, ensuring proper supporting documentation and compliance with internal policies.
- Collect staff timesheets, verify accuracy of staff allocation and leave requests, and ensure proper documentation and filing.
- Coordinate staff insurance matters, including enrollment, updates, and follow-up with service providers.
- Support recruitment processes by assisting the manager with staff announcements, payment preparation, application collection, coordination with relevant departments, scheduling interviews, administering written tests, and maintaining recruitment records.
- Liaise with local authorities and relevant government institutions when legal, regulatory, or administrative support is required.
- Perform any other duties as assigned by the supervisor to support organizational operations.
- Procurement’s Responsibilities:
- Identify procurement needs in coordination with user departments and in line with the organization’s annual preferred supplier list.
- Support procurement planning for projects and departments to ensure timely and cost-effective sourcing of goods and services.
- Provide procurement guidance and technical advice to internal stakeholders.
- Lead the end-to-end procurement process, including sourcing suppliers, requesting quotations, preparing bid/quotation comparison analyses, and processing approvals in full compliance with donor and organizational policies.
- Prepare procurement-related agreements, contracts, and supporting documentation.
- Ensure transparency, fairness, and proper approval processes are followed throughout procurement activities.
- Issue Purchase Orders (POs) and follow up with suppliers to ensure timely delivery.
- Ensure goods and services meet required specifications and quality standards, and prepare or verify Goods Received Notes (GRNs).
- Negotiate prices, delivery terms, and payment conditions to achieve best value for money.
- Prepare and manage contracts, framework agreements, and service agreements.
- Monitor supplier performance and address any issues related to quality, delivery delays, or non-compliance.
- Maintain complete, accurate, and well-organized procurement files and records.
- Verify delivery notes, invoices, and supporting documentation for accuracy and completeness.
- Support internal and external audits by providing procurement documentation, explanations, and reports as required.
- Monitor procurement expenditures against approved budgets.
- Ensure supplier invoices comply with Cambodian tax regulations, including TIN, VAT, and proper supporting documentation.
- Liaise closely with the Finance team to facilitate invoice verification and timely payment processing.
- Perform other procurement-related duties as assigned by management to support organizational objectives.
Job Requirements
Languages:
- Khmer - Fluent
- English - Fluent
- Bachelor's Degree in business administration or related fields.
- At least of experience in administration for 3 years
- At least of experience in procurement process and compliance and contractual for 2 years
- Ability to work under pressure and familiarity with inventory management systems.
- Proficiency in Khmer and English (speaking, listening, and writing).
- Computer proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
- Excellent organizational and time‑management skills.
- Strong interpersonal communication skills and good team work.
- Flexible, self‑motivated, and able to communicate well within a team.
How to Apply?
Interested candidates need to send a resume and cover letter with expected salary for the position to YRDP’s address or email provided in the contact details. Women, Indigenous People, People with Disabilities and former YRDP youth are encouraged to apply and are prioritized to be shortlisted for interview. Only shortlisted candidates will be contacted for interview.
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Organization Information (Opening jobs)
| Organization : | Youth Resource Development Program Organization |
| Contact Name : | Youth Resource Development Program (YRDP) |
| Email : | info@yrdp.org |
| Address : | #93, Street 590, Phum 13, Sangkat Boeng Kak Ti Pir, Khan Tuol Kouk, Phnom Penh, Cambodia |
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