Senior Officer - Procurement, Fleet, Office Maintenance for Marie Stopes International Cambodia
| For : | Cambodian Only |
| Categories : | Admin / Supervisory, Exec. / Management, Logistics |
| Schedule : | Full time job |
| Sex : | Male, Female |
| Language : | Khmer, English |
| Location : | Phnom Penh |
| Hiring : | 1 Position |
| Closing Date : | 13th March 2026 |
| Salary : |
Negotiable
|
| Experience : | Minimum 3 years |
| Degree : | Master |
MSI Reproductive Choices is a global social business providing sexual and reproductive health services, with particular focus on ensuring access to contraception and safe abortion services to women and girls. Our tea of professionals are passionate about the work they do in communities across 37 countries. The services they provide give a woman the power to choose when she has children so that she’s free pursue her plans and dreams for herself and her family. Marie Stopes International Cambodia (Marie Stopes) was established in 1998 and operates 8 reproductive health clinics and a network of Marie Stopes Ladies and a SRH helpline/contact centre. In 2025, Marie Stopes provided services to over 70,000women and men in Cambodia. The primary responsibility of this role is to further Marie Stopes’ Vision: A world in which every birth is wanted and its Mission of ensuring the individual’s right to: Children by choice, not chance.
It is a role requirement that the job holder must fully comply with, promote and live MSI Reproductive Choices’ Core Values:
- Mission Driven
- Client Centered
- Accountable
- Courageous
- Resilient
- Inclusive
- Procurement Management
- Manage effective procurement processes across the organisation including implementing policies and guidelines for ensuring cost effectiveness, quality and compliance with MSI Global requirements and MSIC Procurement Manual.
- Actively promote the procurement function within MSIC including the development and delivery of training, and improvement of the skills of staff involved in purchasing.
- Develop and implement an annual procurement plan to meet the requirements of each business unit and project
- Build partnerships with and maintain an up to date and broad preferred/approved suppliers list for key purchases
- Lead the tendering, evaluation, placement and monitoring of a portfolio of corporate contracts including project and clinical for medical and non-medical material, and external refurbishments, ensuring all processes are managed in line with appropriate practise
- Monitor supplier contracts to ensure they are reviewed and extended in a timely manner where needed or appropriately manage the contract end process.
- Maximise technology to enhance performance: oversee effective use of Inflow and use it for managing procurement processes
- Fleet/Vehicle Management
- Responsible for the management of country transportation, assets and drivers in accordance with MSI Global Fleet mandatory policy standards for country programmes (‘the what’); and fleet procedures (‘the how’)
- Fleet controls implemented to ensure vehicles are well maintained and serviced regularly
- Proactively implement the performance management cycle for fleet management to enable efficient systems including monthly reporting, regular fleet quality assessment; annual SMT-level review against fleet key performance indicators
- Ensure vehicle incident reporting in place and regularly review vehicle incident reports and promptly prepare action plans or recommendations to be submitted to the Finance and Support Services Director
- Maximise technology to enhance vehicle utilisation: e.g. use Tracpoint, GIS, ID tags, Sharepoint Efficiently arrange all staff travel requests and maintain an electronic vehicle movement systems to monitor staff travel within Cambodia
- Office Maintenance and Logistics
- Maintenance of business insurances (fire, theft etc.) to ensure the organisation has appropriate and cost-effective insurance cover at all times
- Ensure maintenance plans are in place for MSIC equipment and assets (working with Director of Clinic Business) to ensure working equipment is available at all times or necessary repairs/replacements are managed efficiently
- Oversee any refurbishments, renovations and equipment upgrades for support office and centres to ensure they are efficiently managed
- Ensure all logistics requirements are managed efficiently and effectively across the organisation
- Maintenance of CCTV and other office security systems (in coordination with IT Manager)
- Management with result focus
- Work across the organisation and with key team members to deliver plans across all departments
- Lead and manage the activities of your team, including staff management and capacity building, to ensure key priorities are achieved and that organisational risks are identified and actively managed.
- Attend all relevant project working group, committee and other internal meeting as required
- Uphold all Marie Stopes policies including Anti-Fraud, Due Diligence, Anti modern-slavery and Bribery and Child Protection.
- Support Office Management
- Supervision and full responsibility for all office administration needs including maintenance and provision of office supplies.
- Monthly purchase of office and refreshment supplies for the office’s usages.
- Prepare the monthly offices’ facilities payments including rent, staffs’ transportation and utilities expenses for approval by the Finance Department.
- Manage cleaner from agency to ensure office are tidy.
- Provide friendly customer service to guests calling and arriving at support office.
- Bachelor's Degree in or Masters degree or equivalent experience in a relevant field
- At least of practical experience in coordinating logistics and operations or similar for 3 years
- Fluent in Khmer both oral and written (high level)
- English oral and written (medium level and willingness to improve)
- Solid experience in implementing and following procurement processes, systems and regulations
- Experience facilitating customs clearances, tax exemptions and managing licenses (e.g. drug licenses) desirable
- Demonstrated leadership and good coordination skill, creative thinking and analytical skills
- Proven customer service attitude and delivering strong internal customer service
- IT literate, knowledge of Inflow or Tracpoint an advantage
- Solution focused
- High level project management skills and the ability to manage multiple projects within tight timeframes
- Approachable with strong interpersonal & listening skills
- Strong attention to detail and cares about accuracy of information
- The highest levels of integrity, strong ethical sense
- Strong supporter of sexual reproductive health rights for all men/women, including abortion services.
- Results focused - goes above and beyond
- Embraces an approach of continuous improvement
- Self motivational/Self Starter
- Team Player
- The highest levels of integrity, strong ethical sense
This role is a great opportunity to contribute your skills and commitment to a rewarding project in an emerging health sector of significance.
We are committed to Child and Adult Safeguarding and Protection from Sexual Exploitation and Abuse so successful candidate will be required to sign on and commit to MSI Child Safeguarding policy and MSI Code of Conduct. Please note, appointment to this position is subject to the outcome of background checks. We are an equal opportunity employer-women and persons with disabilities are strongly encouraged to apply.
Interested and qualified candidates should send applications (CV and a cover letter) along with salary expectation to email or alternately via post to: Marie Stopes International Cambodia (MSIC) Head Office provided in the contact details.
Only short-listed candidates will be contacted.
Thanks, From Khmer Online Jobs Team
| Organization : | Marie Stopes International Cambodia |
| Email : | hrd@mariestopes.org.kh |
| Address : | Phnom Penh Centre, Building F, 1st Floor, Sangkat Tonle Basak, Khan Chamkar Mon, Phnom Penh, Cambodia |
| Website : |
http://www.mariestopes.org.kh http://www.mariestopes.org.kh/Career |
Marie Stopes International is a global organisation providing personalised contraception and safe abortion services to women and girls. Our local teams of professionals are passionate about the work they do in communities across 37 countries. The services they provide give a woman the power to choose when she has children so that she’s free pursue her plans and dreams for herself and her family. Marie Stopes International Cambodia (Marie Stopes) was established in 1998 and operates seven reproductive health clinics, social marketing program, clinical outreach services, and provides technical support to numerous public and private partners.
