Procurement Officer (Replacement) for National Center for HIV/AIDS, Dermatology and STD (NCHADS)
| For : | Cambodian Only |
| Categories : | Accounting, Business Administration |
| Schedule : | Full time job |
| Sex : | Male, Female |
| Language : | Khmer, English |
| Location : | Phnom Penh |
| Hiring : | 1 Position |
| Closing Date : | 09th August 2026 |
| Salary : |
$700 - $750
|
| Experience : | Minimum 3 years |
| Degree : | Bachelor |
The National Center for HIV/AIDS, Dermatology and STI (NCHADS) in the Ministry of Health is looking for a highly competent of following positions:
Working in Phnom Penh office. This program financed via The Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM). Under the direct supervision of the director of NCHADS-SI, Procurement Officer are responsible for day-to-day oversight by Procurement Unit of NCHADS-SI under GFATM-HIV/AIDS /KHM-C-MEF-H grant in Cambodia.
- Manage day-to-day fixed asset monitoring activities in accordance with approved SOPs by maintaining accurate and complete asset records in both manual registers and Sun-System.
- Ensure proper recording of asset registration, coding, transfers, location updates, and changes in asset status. Conduct regular physical verification, asset reconciliation, and support disposal processes for obsolete, damaged, or unserviceable assets.
- Prepare fixed asset reports and ensure proper documentation, accountability, safeguarding, and compliance with Global Fund and RGC fixed asset management requirements.
- Maintain and update fixed asset records for NCHADS and SSIs, including asset registration, coding, transfers, location updates, user assignment, and changes in asset status.
- Conduct physical verification and reconciliation of fixed assets by comparing physical assets with asset records to identify discrepancies, missing assets, damaged items, and required follow-up actions.
- Prepare asset disposal processes for obsolete, damaged, or unserviceable assets by preparing supporting documents, updating asset records, and ensuring compliance with approved disposal procedures.
- Conduct regular fixed asset monitoring visits to NCHADS-SI, ART sites, VCCTs, and SSIs to verify asset existence, condition, utilization, safeguarding arrangements, and compliance with asset management procedures.
- Prepare fixed asset reports including semi-annual and annual reports, physical verification results, findings, discrepancies, recommendations, and follow-up actions for management and donor reporting purposes.
- Maintain fixed asset documentation and databases, including purchase orders, invoices, goods received notes, asset transfer forms, disposal records, and verification documents.
- Support audits and verification exercises by providing asset information, supporting documents, and clarification during internal audits, external audits, LFA reviews, and OIG reviews.
- Assist the Procurement Focal Person in managing procurement activities under the Global Fund Project, ensuring compliance with RGC SOPs for Externally Funded Projects, the Financial Management Manual (FMM), Procurement Manual (PM), and applicable Global Fund requirements.
- Support the preparation and updating of annual procurement plans using required formats from MoH/LIT and MEF/PR, and assist in responding to requests from LFA, auditors, OIG, and the Global Fund.
- Coordinate, monitor, and support the implementation of approved procurement plans in accordance with approved budgets and timelines.
- Prepare and process contracts, Letters of Agreement (LOA), and purchase orders while ensuring proper documentation and compliance with procurement procedures.
- Support the preparation of Semi-Annual PUDR and contract administration activities, including contract amendments, performance monitoring, payment processing, contract closeout, database management, and tracking of contracts related to fixed assets.
- Prepare and consolidate fixed assets reports for NCHADS and SSIs to ensure procurement activities and expenditures are implemented in accordance with approved procurement plans and budgets.
- Participate in relevant meetings to support coordination, information sharing, problem-solving, and resolution of cross-cutting operational issues.
- Perform other duties assigned by project management related to procurement, fixed asset management, reporting, and operational support.
- Khmer - Fluent is required
- English - Fluent is required
- Bachelor's Degree in Business Administration, Management Information System or a related field
- Procurement and fixed asset management, preferably with donor-funded projects, government programs, NGOs, or international organizations in Cambodia for 3 years as a minimum
- Diploma degree in supply chain management /Fixed Assets management will be an advantage.
- Experience in fixed asset management, including asset registration, Sun-System data management, physical verification, asset monitoring, reporting, reconciliation, and disposal processes.
- Experience working with Global Fund projects or other donor-funded programs is an advantage.
- Experience in the procurement of pharmaceuticals, health products, medical supplies, and/or health equipment is preferred.
- Experience in procurement planning, tendering processes, contract management, and compliance with donor procurement requirements.
- Strong knowledge of fixed asset management systems and procedures, including experience using Sun-System for asset recording and reporting.
- Good knowledge of international pharmaceutical procurement and supply chain management systems.
- Understanding of Global Fund (GFATM) procurement, quality assurance policies, and compliance requirements.
- Strong skills in procurement documentation, contract administration, and reporting.
- Proficiency in Sun-System and Microsoft Office applications, including Excel, Word, and PowerPoint.
- Strong communication, negotiation, coordination, and stakeholder management skills.
- Ability to provide supervision, guidance, and support to procurement and asset management teams.
- Excellent facilitation, problem-solving, and organizational skills.
- Previous experience working with The Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM)-funded projects will be considered an advantage.
Interested individuals meeting the above requirements are invited to send their CVs and a Cover Letters to the contact address or via email provided in the contact details by specifying clearly the position apply for in the subject line, indicate current and expected salary and three references, and do not attached any supporting documents such as certifications.
Only short-listed candidates will be notified.
Thanks, From Khmer Online Jobs Team
| Organization : | National Center for HIV/AIDS, Dermatology and STD (NCHADS) |
| Contact Name : | Assist. Prof. Ouk Vichea, Project Director of NCHADS |
| Email : | recruit@nchads.org admin.officer@nchads.org |
| Address : | #245H, Street 6A, Kien Khleang, Sangkat Preaek Lieb, Khan Chroy Changvar, Phnom Penh, Cambodia |
| Website : |
http://www.nchads.org |
