HR and Admin Assistant for Smiling Gecko Cambodia
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| For : | Cambodian Only |
| Categories : | Assistant, Business Administration, HR |
| Schedule : | Full time job |
| Sex : | Male, Female |
| Location : | Kampong Chhnang |
| Hiring : | 1 Position |
| Closing Date : | 26th February 2026 |
| Salary : |
Negotiable
|
| Experience : | Yes |
| Degree : | Bachelor |
Job Description
Smiling Gecko Cambodia (SGC) was officially registered in 2014 as a local non-profit NGO in Cambodia. It provides direct aid in the form of finance and other support to the needy in Cambodia, sponsoring projects that are sustainable both from an ecological and economic standpoint.
Job Responsibilities & Duties
- Administrative Support
- Support day-to-day administrative operations under the guidance of the Administration Manager.
- Assist in documentation workflows, including preparation, filing, scanning, and archiving of documents (physical and digital).
- Maintain organized and up-to-date administrative records and filing systems.
- Ensure proper handling, confidentiality, and secure storage of documents.
- Support record-keeping and tracking of incoming and outgoing official correspondence.
- Assist in preparing administrative reports and summaries as requested.
- Public Relations & Government Affairs Support
- Assist in preparing and compiling documents required for submission to government agencies and public institutions.
- Draft routine official letters, requests, and applications based on templates and instructions.
- Support the Administration Manager in scheduling meetings and preparing materials for official engagements.
- Maintain logs of correspondence and submissions to authorities.
- Follow up on submissions and requests as instructed.
- Legal & Compliance Support
- Assist in maintaining records of licenses, permits, registrations, and statutory certificates.
- Track validity and expiry dates and notify the Administration Manager of upcoming renewals.
- Prepare supporting documents for license and permit renewal processes.
- Maintain organized compliance and legal documentation files.
- Support coordination with external service providers or authorities as instructed.
- Contracts, Agreements & MoUs Support
- Assist in preparing, formatting, and organizing contracts, agreements, and MoUs.
- Maintain a contract register and tracking system (expiry dates, amendments, signatures).
- Ensure signed contracts and agreements are properly filed and archived.
- Support the Administration Manager in compiling background documents for contract review.
- Assist in tracking approvals and document versions.
- Other Duties
- Perform other related administrative as assigned by SGC Administrative Manager
Job Requirements
Qualifications:
- Bachelor's Degree in Business Administration, Human Resources, Management, Law, or a related field is preferred
- Minimum 1–2 years of experience in administrative support or office coordination.
- Experience working on HR functions (e.g. recruitment support, personnel files, attendance tracking, HR documentation) is an advantage.
- Experience handling documentation, filing systems, or compliance records is preferred.
- Basic understanding of administrative procedures and office operations.
- Familiarity with document management, filing systems, and record-keeping.
- Ability to draft simple official letters and administrative documents.
- Good computer skills (MS Word, Excel, email, document scanning and filing).
- Strong coordination and communication skills.
- Ability to follow procedures, instructions, and approval processes.
- Willingness to learn administrative, HR, and compliance processes.
- Strong organizational and time-management skills with attention to detail.
- High level of confidentiality and integrity.
How to Apply?
If you are interested, please submit your CV & Cover Letter with your SALARY EXPECTATION to detail information below:
- The subject of email shall be a HR and Admin Assistant
- To email or the address provided in the contact details.
Note! Only short-listed candidates will be contacted for interview.
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Organization Information (Opening jobs)
| Organization : | Smiling Gecko Cambodia |
| Contact Name : | Smiling Gecko Cambodia (SGC) |
| Email : | recruitment@smilinggecko-cambodia.org |
| Address : | Srae Sar, Tbaeng Khpos Commune, Sameakki Mean Chey District, Kampong Chhnang Province, Cambodia |
| Website : |
http://www.smilinggecko.ch/en/ |
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