Administration and Human Resource Coordinator for UWS Cambodia
| For : | Cambodian Only |
| Categories : | Business Administration, HR |
| Schedule : | Full time job |
| Sex : | Male, Female |
| Language : | Khmer, English |
| Location : | Phnom Penh |
| Hiring : | 1 Position |
| Closing Date : | 01st August 2025 |
| Salary : |
Negotiable
|
| Experience : | Minimum 5 years |
| Degree : | Bachelor |
UWS is an award-winning global organization bringing community-centric education models to the world's most remote populations. Since 2008, we've built and developed 310 schools, trained over 1,300 teachers, and provided over 60,000 children across Cambodia, Madagascar, Myanmar, and Nepal with a quality education. Shifting focus from delivering change in the short term to empowering change for the long term, we go beyond educating the future, to changing it.
Our vision is Zero Education Poverty.
UWS was founded in Cambodia in 2008 and currently operates 96s schools across seven provinces, Rattanakiri, Steung Treng, Kratie, Mondulkiri, Koh Kong, Oddar Meanchey, and Preah Vihear. UWS Cambodia contributes to strengthening primary education systems through working with national and local governments to improve quality and inclusive primary education and facilities for children in remote areas.
- Administration and Human Resource Coordinator
- Human Resources
- Coordinate with the line manager in the recruitment process (job posting, CV screening, interview coordination, reference checks).
- Facilitate employee onboarding and induction processes.
- Maintain and update HR files and personnel databases (HR system).
- Track staff contracts, probation periods, leave records, and Staff appraisal performance review schedules.
- Support policy implementation and staff compliance with the HR policy and labour law
- Coordinate staff training and development initiatives with line manager and Country Director
- Calculate staff monthly payroll and other benefits align with internal policy and labour law in collaboration with the finance department.
- Work with GESSI Specialists to ensure the awareness of child protection, safeguarding as well as address the concerns in a timely manner
- Facilitate with the head of department and SMT to build team spirit and good collaborations and learning culture.
- A focal person to facilitate staff related events (annual meeting/reflection, gathering event …ect) and safety concerns.
- Coordinate with Country Director on the organizational change structures
- Administrations
- Manage office supplies, utilities, lease agreements, and administrative vendor contracts.
- Oversee office maintenance of all UWS branches, equipment servicing, and UWS facility management.
- Lead and facilitate procurement process for program and construction team in line with UWS procurement policy.
- Maintain asset and inventory records, ensuring proper tagging and tracking.
- Support logistics and travel arrangements for program staff, visitors, donors and the global team.
- Maintain administrative records, filing systems, and archiving.
- Prepare/update welcome packs to all international visitors/donors visiting Cambodia as well as support visa applications process.
- Compliance and Coordination
- Ensure compliance with labour laws, INGO/MoU registration requirements, and donors’ requirement
- Liaise with government offices as needed for HR and admin-related matters.
- Work closely with Finance, Program, and Logistics teams for integrated support services.
- Coordinate with program unit to prepare report submit to lines ministries
- Essential:
- Bachelor's degree in Human Resource Management, Business Administration, or related field
- Minimum 5 years of HR and administrative experience, preferably in the INGO or development sector.
- Strong teamwork and collaboration across departments
- Open to learning, adaptable to change, and flexible in a multicultural environment
- Knowledge of local labour laws and HR best practices.
- Experience in office management and procurement is an asset.
- Strong written and verbal communication skills in English and Khmer language.
- Proficiency in MS Office Suite and HR software
- Desirables:
- Master degree in Human Resource Management, with diploma or certification in HRM is a plus.
- Strong interpersonal and organizational skills.
- Good knowledge and experience in change management
- High level of confidentiality, especially in handling HR matters.
- Attention to detail and ability to manage multitasks.
- Ability to work under pressure and meet deadlines.
UWS is committed to the safeguarding of children and ensuring we recruit safely is central to this commitment. All applicants will be required to undertake a DBS (Disclosure and Barring Service check (or country-equivalent background check) as a condition of employment.
UWS is an equal opportunity employer and commits to treating all applicants fairly. We actively promote diversity and inclusion and encourage applications from under-represented groups. We oppose all forms of unlawful and unfair discrimination on the grounds of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation.
All successful candidates must satisfactorily complete a 3-month probation period.
To apply for this position, please send a covering letter & CV of no more than 5 pages including your salary expectation submitted before the closing date. You should give the names, positions, organisations and telephone contact numbers of two references, one of whom should be your current/most recent employer. References will only be taken once your express permission has been granted.
Applications should be made via email provided in the contact details. Only shortlisted applicants will be contacted for the interview.
All successful candidates must satisfactorily complete a 3-month probation period.
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| Organization : | UWS Cambodia |
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