Admin and Procurement Officer for SOS Children's Villages of Cambodia
| For : | Cambodian Only |
| Categories : | Admin / Supervisory, Business Administration, Exec. / Management |
| Schedule : | Full time job |
| Sex : | Male, Female |
| Location : | Phnom Penh |
| Hiring : | 1 Position |
| Closing Date : | 30th April 2026 |
| Salary : |
Negotiable
|
| Experience : | Minimum 3 years |
| Degree : | Bachelor |
SOS Children’s Villages Cambodia (www.soscambodia.org) is a Member Association (MA) of the SOS Children’s Villages International federation, which is one of the largest non-for-profit organisations in the world dedicated to improving the lives of children and young people without parental care or at risk of losing it. We are committed for safeguarding and protecting children in our programmes by having zero tolerance policy in this regard. We are further committed to provide a safe environment for staff and children, young people and adults with whom we work, where human rights are respected and upheld, and healthy relations fostered by building organisational systems, capacity, and awareness on PSHEA (prevention and protection against sexual harassment, exploitation and abuse) guidelines. All our co-workers are obliged to follow SOS regulation on Child and Youth Safeguarding, PSHEA and Code of Conduct. We are an equal opportunity employer that is committed to diversity and inclusion in the workplace. SOS Children’s Villages Cambodia has been active in the country for more than 20 years. Through its program interventions in 7 provinces SOS Children’s Villages Cambodia provides long term family-based care, protection, education, health care and community-based programs to thousands of children and youth. To support us with this important responsibility we are now looking for a committed:
We are currently seeking the qualified and competitive dynamic candidates to fill the following position(s) as below:
- Administration and Office Management
- Manage daily office administration and filing systems.
- Maintain records of official letters, contracts, asset lists, and key documents
- Ensure office supplies, equipment, and logistics are available for operations
- Support organization of meetings, workshops, and events
- Maintain asset register and inventory of equipment and furniture
- Ensure proper maintenance of office and village facilities
- Manage incoming and outgoing correspondence
- Procurement Responsibilities
- Conduct procurement of goods and services according to SOS procurement procedures
- Collect quotations, prepare comparison sheets, and submit for approval
- Prepare purchase requests and purchase orders
- Coordinate with Finance for payment processing after goods/services are verified
- Verify goods received against purchase orders and invoices
- Maintain complete procurement files for audit and review
- Ensure transparency, fairness, and value for money in all purchases.
- HR Administrative Support
- Maintain updated staff personal files (contracts, IDs, leave records, evaluations)
- Track staff attendance, leave, and timesheets
- Support recruitment logistics (shortlisting, interviews, documentation, onboarding)
- Facilitate new staff induction (forms, policy signing, safeguarding commitment)
- Follow up probation periods and contract renewals with HR Officer
- Prepare HR documentation requested by National HR
- Support staff performance review documentation process
- Documentation and Reporting
- Ensure all admin, procurement, and HR documents are correctly filed and accessible.
- Prepare monthly admin and procurement summary reports
- Support internal and external audits by preparing required documents
- Maintain confidentiality of staff and organizational records
- Compliance and Internal Control
- Follow SOS Cambodia Procurement, HR, Safeguarding, and Admin policies at all times.
- Ensure segregation of duties between procurement, approval, and payment
- Report any irregularities or risks to the supervisor
- Ensure legal and policy compliance in administrative and HR matters
- Key Working Relationships
- Internal
- Project Manager
- Finance Officer/Accountant
- HR Officer/HR Department
- Program Staff and Caregivers
- National Office Admin and Procurement team
- External
- Suppliers and service providers
- Local authorities, when required.
- Maintenance and service contractors
- Child safeguarding
- Keep safeguarding files secure and confidential.
- Track reporting timelines and collect monthly and quarterly updates.
- Support logistics for safeguarding, PSHEA, and Code of Conduct training.
- Ensure administrative and procurement practices do not expose SOS to risk
- Maintain confidentiality of sensitive staff and program information
- Ensure new staff and caregivers complete safeguarding induction and sign policies.
- Share updated reporting templates and hotline information with villages.
- Check simple compliance items such as posters, complaint boxes, and form availability.
- Relay concerns promptly to the Project Manager or National Safeguarding Focal Point.
- Ensure financial practices do not expose SOS Cambodia to fraud or misuse risks
- Report any suspected misuse of funds or irregularities immediately
- Bachelor's Degree in / Diploma in Business Administration, Management, or related field
- At least of experience in administration, procurement, or office management for 2 to 3 years
- Experience in NGOs or the development sector preferred.
- Basic understanding of the Cambodia Labour Law and HR documentation
- Computer skills (Word, Excel, email)
- Strong organizational and filing skills.
- Good understanding of procurement procedures
- Good communication and coordination skills
- Ability to manage multiple tasks and deadlines.
- Integrity and accountability
- Attention to detail.
- Respect for procedures and compliance
- Teamwork and service mindset
Note: This position involves working with a not-for-profit organisation committed to children and adult safeguarding and is subject to strict safer recruitment checks. The successful candidate will be required to go through background verification checks to verify their suitability to work for SOS Children’s Villages Cambodia
As this position is need to fill up urgently, so the interview will be conducted on a rolling basis until the position is filled up. Interested Candidates are requested to apply early Interested candidates please submit CV and Cover Letter (in one file) and complete our application form as attach, incomplete our application form should not be considered. Salary expected and mention the position which you are interested to apply to address or email provided in the contact details.
Thanks, From Khmer Online Jobs Team
| Organization : | SOS Children's Villages of Cambodia |
| Contact Name : | Ms. Them Sokheng, Senior HR Coordinator |
| Email : | sos.recruitment@soscvcambodia.org |
| Address : | # 44Bis, Street 334, Sangkat Boeng Keng Kang Ti Muoy, Khan Boeng Keng Kang, Phnom Penh, Cambodia |
| Website : |
http://www.sos-childrensvillage.org |
